Patrol Bylaws

ARTICLE ONE

NAME

1.1 THE NAME OF THIS ORGANIZATION SHALL BE THE JACKSON HOLE SNOW KING SKI PATROL OF JACKSON, WYOMING.

1.2 HEREINAFTER THE SNOW KING SKI PATROL SHALL BE REFERRED TO AS THE PATROL.

ARTICLE TWO

PURPOSE

2.1 THE PATROL IS AN ORGANIZATION OF VOLUNTEERS WHOSE PURPOSE IN ORGANIZING IS TO PROMOTE SAFE AND ENJOYABLE SKIING AND TO PROVIDE IMMEDIATE AID AND CARE TO INJURED SKIERS ON SNOW KING MOUNTAIN, JACKSON, WYOMING.

2.2 IN ADDITION TO ITS FUNCTION ON SNOW KING MOUNTAIN, THE PATROL, AT THE DISCRETION OF ITS OFFICERS AND MEMBERSHIP, MAY PROVIDE OTHER COMMUNITY SERVICE AS MAY BE DEEMED APPROPRIATE. (I.E. OFF-AREA SEARCH AND RESCUE, FIRST AID STATIONS AT COMMUNITY EVENTS, ETC.)

ARTICLE THREE

AFFILIATIONS

3.1 THE PATROL SHALL AT ALL TIMES MAINTAIN A REGISTRATION WITH THE NATIONAL SKI PATROL SYSTEM, INC. IT’S REGISTRATION SHALL ALWAYS BE ONE WHICH IS HELD IN GOOD STANDING.

3.2 THE PATROL SHALL ABIDE BY ALL POLICIES, RULES AND REGULATIONS OF THE NATIONAL SKI PATROL SYSTEM, INC.

3.3 IN THE EVENT OF A CONFLICT BETWEEN THE POLICIES, RULES AND REGULATIONS OF THE NATIONAL SKI PATROL SYSTEM INC., AND THE BYLAWS, RULES AND POLICIES OF THE PATROL, THOSE OF THE NATIONAL SKI PATROL SYSTEM, INC., SHALL CONTROL.

ARTICLE FOUR

GENERAL MEMBERSHIP

4.1 MEMBERSHIP IN THE PATROL SHALL BE IN ACCORDANCE WITH THE REQUIREMENTS AND POLICIES OF THE NATIONAL SKI PATROL SYSTEM, INC.

ARTICLE FIVE

OFFICERS AND MANAGEMENT

5.1 THE OFFICERS OF THE PATROL SHALL BE PATROL REPRESENTATIVE, PATROL REPRESENTATIVE ELECT, THREE ASSISTANT PATROL REPRESENTATIVES, A SECRETARY AND A TREASURER. THESE ELECTED OFFICERS SHALL CONSTITUTE THE BOARD OF
DIRECTORS OF THE JACKSON HOLE SNOW KING SKI PATROL.

A. ALL OFFICERS SHALL BE ACTIVE VOLUNTEER MEMBERS OF THE PATROL AND SHALL FULFILL SUCH OTHER REQUIREMENTS AS THE NATIONAL SKI PATROL SYSTEM, INC., SHALL DICTATE INCLUDING ALL LOCAL REFRESHER AND EDUCATION REQUIREMENTS.

B. ALL OFFICERS SHALL BE ELECTED BY A MAJORITY VOTE OF THE ACTIVE MEMBERSHIP.

5.2 AT EACH ANNUAL ELECTION OF OFFICERS OF THE PATROL, THERE SHALL BE ELECTED BY BALLOT, FROM THE MEMBERS ELIGIBLE, THREE ASSISTANT PATROL REPRESENTATIVES AND A SECRETARY. AT EVERY OTHER ANNUAL ELECTION OF THE PATROL, OCCURRING ON EVEN NUMBERED YEARS, THERE SHALL BE ELECTED BY BALLOT A PATROL REPRESENTATIVE ELECT AND A TREASURER. THEREBY, MAKING THE TERMS OF PATROL REP AND TREASURER TWO YEAR TERMS. THE INCUMBENT PATROL REPRESENTATIVE ELECT SHALL AUTOMATICALLY SUCCEED TO THE OFFICE OF PATROL REPRESENTATIVE AT THE ELECTION ONE YEAR FOLLOWING HIS OR HER ELECTION AS PATROL REPRESENTATIVE ELECT.

AT THE SUCCEEDING ANNUAL ELECTION, SHOULD THE PATROL REPRESENTATIVE ELECT BE UNABLE FOR ANY REASON TO ASSUME THE DUTIES OF PATROL REPRESENTATIVE OR THE TREASURER BE UNABLE TO CONTINUE TO SERVE, THERE SHALL BE ELECTED BY BALLOT FROM THE MEMBERS WHO ARE ELIGIBLE, A PATROL REPRESENTATIVE, A PATROL REPRESENTATIVE ELECT, THREE ASSISTANT PATROL REPRESENTATIVES, A SECRETARY AND A TREASURER AS NEEDED.

AN OFFICER SHALL BE DEEMED ELECTED IF (S) HE WINS A MAJORITY OF THE VOTES CAST.

5.3 OFFICERS SHALL SERVE A TERM OF ONE YEAR COMMENCING ON THE FIRST DAY OF JULY, EXCEPT IN THE CASE OF PATROL REPRESENTATIVE AND TREASURER WHO WILL SERVE A TERM OF TWO YEARS.

5.4 IN THE EVENT OF A VACANCY DURING ANY TERM OF OFFICE, THE REMAINING OFFICERS SHALL AFTER GIVING NOTICE TO THE MEMBERSHIP AND SEEKING INTERESTED NOMINEES APPOINT WITHIN THIRTY DAYS A QUALIFIED REPLACEMENT WHO SHALL SERVE THE REMAINDER OF THE UNEXPIRED TERM.

5.5 OFFICERS SHALL FULFILL THE RESPONSIBILITIES REQUIRED OF THEIR OFFICE BY THE NATIONAL SKI PATROL SYSTEM, INC.

5.6 THE PATROL REPRESENTATIVE SHALL APPOINT ADVISORS. THESE ADVISORS ARE MEDICAL, LEGAL, AVALANCHE, SUPPLY, FIRST AID, AND MOUNTAINEERING. THE PATROL REPRESENTATIVE MAY APPOINT SUCH OTHER ADVISORS AS (S)HE IN HIS/HER SOLE DISCRETION SEEMS FIT.

A. NON-REQUIRED ADVISORS MAY BE APPOINTED BY THE PATROL REPRESENTATIVE, AND SHALL SERVE SOLELY AT THE PATROL REPRESENTATIVE’S DISCRETION.

B. ALL ADVISORS SERVE CONCURRENT TERMS WITH THE ELECTED PATROL REPRESENTATIVE

5.7 A CURRICULUM AND LOGISTICS BOARD SHALL SERVE AS AN ADVISORY PANEL TO THE OFFICERS OF THE PATROL.

A. THE CURRICULUM AND LOGISTICS BOARD SHALL CONSIST OF ALL OFFICERS, REQUIRED ADVISORS, THE PAST PATROL REPRESENTATIVE, AND ANY SUCH OTHER PERSONS, AS THE PATROL REPRESENTATIVE SHALL APPOINT.

ARTICLE SIX

MEMBERSHIP

6.1 THE MEMBERSHIP OF THE PATROL SHALL CONSIST OF ACTIVE MEMBERS, INACTIVE MEMBERS AND ACTIVE MEMBERS NOT IN GOOD STANDING.

A. ACTIVE MEMBERS IN GOOD STANDING SHALL BE MEMBERS OF ANY CATEGORY OF THE NATIONAL SKI PATROL SYSTEM, INC., WHO FULFILL THE TRAINING AND SERVICE REQUIREMENTS OF THE PATROL, AND PAY THE DUES AS REQUIRED BY THE PATROL.

B. INACTIVE MEMBERS SHALL BE MEMBERS WHO MAINTAIN CURRENT OUTDOOR EMERGENCY CARE CERTIFICATION, PAY REQUIRED DUES AND REGISTER AS INACTIVE STATUS.

C. ACTIVE MEMBERS NOT IN GOOD STANDING ARE THOSE MEMBERS WHO HAVE CURRENT OEC CERTIFICATION AND REGISTER AS ACTIVE, BUT FAIL TO FULFILL OTHER TRAINING AND SERVICE REQUIREMENTS OF THE PATROL.

6.2 THE MEMBERSHIP SHALL BE ASSESSED DUES, AS REQUIRED BY THE NATIONAL SKI PATROL SYSTEM, INC., AND SUCH ADDITIONAL ANNUAL ASSESSMENTS AS THE OFFICERS DEEM NECESSARY AND ARE APPROVED BY THE ACTIVE MEMBERSHIP AT A PROPERLY CALLED MEETING.

A. UPON APPLICATION, THE LOCAL PATROL DUES MAY BE WAIVED, IN WHOLE OR PART, FOR A STUDENT MEMBER OF THE PATROL BY A MAJORITY OF THE OFFICERS OF THE PATROL. SUCH WAIVER SHALL NOT AFFECT THE MEMBER RIGHTS IN THE PATROL.

B. ONLY ACTIVE MEMBERS IN GOOD STANDING MAY VOTE ON MATTERS BEFORE THE PATROL.

ARTICLE SEVEN

MEETINGS AND ELECTIONS

7.1 MEETINGS

A. PATROL SHALL HAVE AT LEAST FOUR MEETINGS EACH YEAR. ONE MEETING SHALL COINCIDE WITH THE ANNUAL OEC REFRESHER, AND ONE MEETING SHALL BE HELD AT OR NEAR THE END OF THE PATROL SEASON TO INITIATE THE GENERAL ELECTION OF OFFICERS AND FOR THE PRESENTATION OF AWARDS.

B. DURING THE REGULAR SKI SEASON, MEETINGS MAY BE CONDUCTED AT THE DISCRETION OF THE PATROL REPRESENTATIVE, WITH NOTICE PROVIDED BY TELEPHONE, FAX MACHINE, E-MAIL, OR IN PERSON TO THE PATROL AT LEAST 5 DAYS IN ADVANCE.

C. THE OFFICERS SHALL PROMPTLY CONVENE A SPECIAL MEETING FOR A STATED PURPOSE UPON RECEIPT OF A PETITION SIGNED BY ONE FOURTH OF THE ACTIVE MEMBERS IN GOOD STANDING.

D. THE OFFICERS ALSO RESERVE THE RIGHT TO CONVENE EMERGENCY GENERAL MEMBERSHIP MEETINGS AS THE NEED MAY ARISE, NOTICE OF SUCH EMERGENCY MEETING SHALL BE MADE NO LESS THAN 24 HOURS PRIOR TO THE MEETING, TELEPHONE, FAX MACHINE, VIA E-MAIL, OR IN PERSON.

E. A FINANCIAL REPORT SHALL BE MADE TO THE MEMBERSHIP AT THE FALL AND OTHER MEETINGS FOR THE CURRENT PATROL YEAR.

7.2 ELECTIONS

A. AT LEASE 30 DAYS PRIOR TO ELECTIONS EITHER AT A MEETING OF THE PATROL OR VIA EMAIL COMMUNICATION CANDIDATES FOR OFFICE WILL BE COMMUNICATED.

B. EACH ACTIVE MEMBER IN GOOD STANDING SHALL BE ENTITLED TO CAST ONE VOTE ON ALL MATTERS BROUGHT BEFORE THE MEMBERSHIP.

C. EACH ACTIVE MEMBER IN GOOD STANDING SHALL BE ABLE TO CAST HIS/HER VOTE IN PERSON / WRITTEN PROXY AT GENERAL MEMBERSHIP MEETING OR ONLINE VIA ELECTRONIC VOTING. THE BOARD OF DIRECTORS MAY, FROM TIME TO TIME, DESIGNATE THE ACCEPTABLE FORMS OF ELECTRONIC VOTING AND NOTIFY THE MEMBERSHIP OF THE ACCEPTABLE FORMS. IT IS UNDERSTOOD BY THE MEMBERSHIP THAT VARIOUS TECHNOLOGIES MAY ARISE WHICH MAY ALLOW DIFFERENT FORMS OF ELECTRONIC VOTING, AND THE USE OF ANY ONE OR MORE FORMS OF ELECTRONIC VOTING BY THE MEMBERSHIP DOES NOT MEAN THESE CURRENTLY USED FORMS OF ELECTRONIC VOTING MAY NOT CHANGE AS CIRCUMSTANCES DICTATE.

D. MEMBERSHIP SHALL ELECT IT’S OFFICERS FOR THE FORTH COMING YEAR (JULY 1 TO JUNE 30) BY JULY 1ST, ANNUALLY

E. EACH ACTIVE MEMBER IN GOOD STANDING MAY CAST HIS OR HER VOTE BY PROXY, WRITTEN PROOF OF PROXY WILL BE REQUIRED BEFORE THE VOTE IS ACCEPTED.

CONDUCT OF NOMINATIONS AND ELECTIONS

7.3

A. THE ELECTION BOARD SHALL BE YEARLY APPOINTED AND CONSIST OF 3 ACTIVE MEMBERS IN GOOD STANDING. THEY SHALL BE APPOINTED BY THE CURRENT OFFICERS TO A TERM TO RUN CONCURRENT WITH THE PATROL YEAR. THE ELECTION BOARD SHALL ELECT A CHAIRPERSON A VICE CHAIRPERSON AND A SECRETARY FROM AMONG THE THREE MEMBERS.

B. THE ELECTION BOARD SHALL ADMINISTER THE ELECTION BALLOTING AND VOTING PROCEDURES IN ACCORDANCE WITH THE BYLAWS AND ACCEPTED PRACTICE.

C. NOTICE OF ELECTION AND CALL FOR NOMINATIONS MUST BE MADE TO EACH MEMBER OF THE PATROL NOT LESS THAN THIRTY DAYS PRIOR TO THE ELECTION DATE. NOMINATIONS MAY BE MADE AT ANY TIME UP TO AND INCLUDING ELECTION DAY. A MEMBER MUST BE AN ACTIVE MEMBER IN GOOD STANDING TO MAKE OR RECEIVE A NOMINATION. TO BE NOMINATED AS PATROL REPRESENTATIVE ELECT, THE NOMINEE MUST HAVE AT LEAST ONE-YEAR SERVICE AS A BOARD MEMBER (OFFICER) OF THE JACKSON HOLE SNOW KING SKI PATROL.

D. BALLOTS AND OTHER RECORDS PERTAINING TO THE ELECTION MUST BE PRESERVED UNTIL REVIEWED BY THE CANDIDATES.

E. THE ELECTION BOARD SHALL HEAR ALL PROTESTS FROM MEMBERS CONCERNING ANY ELECTION ISSUE.

F. SUCH PROTESTS SHALL BE INITIATED BY COMMUNICATION TO THE ELECTION BOARD CHAIRPERSON IN WRITING AND SHALL BE SUFFICIENTLY SPECIFIC AS TO THE ALLEGED ACTS THAT CONSTITUTE THE BASIS OF THE PROTEST.

G. SUCH PROTESTS MUST BE FILED, IF AT ALL, NO MORE THAN 10 DAYS AFTER THE DATE OF THE ELECTION. NO PROTEST WILL BE CONSIDERED IF RECEIVED BEYOND THE 10-DAY PROTEST PERIOD.

H. THE ELECTION BOARD SHALL FOLLOW ALL RULES AND GUIDELINES FOR ELECTIONS OF THE NATIONAL SKI PATROL SYSTEM.

ARTICLE EIGHT

YEAR

8.1 THE PATROL YEAR, FOR ALL PURPOSES, SHALL BE FROM JULY 1 TO JUNE 30TH OF EACH YEAR. THE SERVICE COMMITMENT CALENDAR SHALL BE FROM JULY 1 TO JUNE 30 OF EACH YEAR.

ARTICLE NINE

AMENDMENTS

9.1 THESE BYLAWS MAY BE AMENDED BY A TWO-THIRDS MAJORITY OF ACTIVE MEMBERS WHO CAST THEIR VOTE AT A REGULARLY CALLED MEETING OR VIA AN ELECTRONIC VOTING PROCESS. THE NOTICE OF THE MEETING OR VOTE SHALL BE PROVIDED AT LEAST FIVE DAYS BEFORE THE VOTE INCLUDE A NOTICE OF THE INTENDED AMENDMENT TO BE BROUGHT BEFORE THE MEMBERSHIP, THE PROPONENT OF THE AMENDMENT, AND THE RECOMMENDATION OF THE OFFICERS AS TO THE AMENDMENT.

RATIFIED 1 JUNE 1991
AMENDED FEBRUARY 1992
AMENDED OCTOBER 28, 2001
AMENDED JUNE 24, 2017